Forms of Participation

Forms of Participation at the 12th Informativa?

Event Date:
24 and 25 Januray 2020
Early-Bird Application Deadline:
9 November 2019

1/ Exhibition Space

OBLIGATORY ECOLOGICAL COMPENSATION AND REGISTRATION FEE:

All organizations participating in the exhibition area have to pay an obligatory ecological compensation which comes 2 EUR/ sqm and a 120 EUR obligatory registration fee per Exhibitor (organization and not per individual). The obligatory fee includes a standard entry in the event catalogue, the Exhibitor publication on the list of all participants on the website, on the floor plan at the event and the wi-fi.

Example of the standard entry in the event catalogue:*
SCHOLARSHIPS AND EMPLOYMENT
PROEVENT D. O. O.
Dunajska cesta 10, p. p. 3558
1000 Ljubljana
Tihomir Kovačič
Executive Director
t.: +386 1 300 32 08
f.: +386 1 300 32 07
info@proevent.siwww.proevent.si
Proevent organizes a number of its own events, provides consulting and realises events on request, deals with the exhibition space setting up, fair constructions in Slovenia and abroad. In the following years the company will employ more staff, that is why we offer the following scholarships:
• Administrative technician (1 scholarship)
• Electro technician (2 scholarships)
• Bachelor of economics (1 scholarship)
* Not all information given in the above programme description of Proevent d.o.o. are true since they are adapted for the purpose of illustrating standard entry in the Informativa  catalogue.
A. STANDARD EQUIPPED EXHIBITION STAND

9 sq m, 12 sq m, 15 sq m, 20 sq m, 24 sq m or more (arbitrary)

The standard equipped exhibition stand includes: floor covering, partition walls, two shelves, a table, two chairs, a counter, fascia board with the Exhibitor’s title and a wastepaper basket.

Price:

  • Application in the Early-Bird: 90 EUR/sq m
  • Last Application Deadline: 125 EUR/sq m

Sketches of basic exhibition stands (click to enlarge):

B. UNEQUIPPED EXHIBITION SPACE

The unequipped exhibition space is completely empty (without any floor covering, partition walls, furniture, nor fascia board) and can be equipped by the Exhibitors as they wish. The Exhibitors will be able to order additional equipment subsequently through an e-form available with the Exhibitors’ Manual. Custom-made stands on demand are also available.

Price:

  • Application in the Early-Bird: 70 EUR/sq m
  • Last Application Deadline: 105 EUR/sq m
C. JOINT USE OF EXHIBITION SPACE

In case two or more organizations share the same exhibition space, they must all register and pay the registration fee and the obligatory participation fee. Co-Exhibitors have the same benefits as other Exhibitors.ž

  • Registration fee: 312 EUR/co-exhibitor
D. PROMOTION COUNTER

Only one person can perform the promotion behind the counter. Any additional person is charged as those who distribute promotional materials outside the exhibition space/promotion counter. The dimensions of the promotion counter are 100 cm x 50 cm x 100 cm (width x depth x height). The recommended size of the poster for the front of the counter is 96 cm x 86 cm (width x height).

Price:

  • Application in the Early-Bird: 450 EUR/piece
  • Last Application Deadline: 550 EUR/piece
BENEFITS WHEN RENTING AN EXHIBITION SPACE

DISCOUNT ON OTHER FORMS OF PARTICIPATION
Renting a standard equipped exhibition stand or unequipped exhibition space grants you 30 % discount on other forms of promotion (listed under point 3) and if booking an educational programme presentation (point 2).

Any additional equipment and services not included in the basic offer of the exhibition space (electricity, Internet connection, additional lights, etc.) can be ordered on payment via the e-form you will receive together with the Exhibitors’ Manual.

The Manual is expected to be published in the second half of December 2018. It will include all the information important for a successful and quality presentation at the fair. It will be available both in printed form and on our website www.informativa.si.

2/ Lectures, Workshops, Round Tables, Promotional Presentations

A. CONFERENCE ROOM RENTAL

The Participants can present themselves to visitors in a 45 minute lecture, workshop, round table, promotional presentation or any other kind of presentation in one of the lecture rooms (50 and 150 seats). Participation must be confirmed at info@informativa.si until the programme is full.
The price includes: space rental, computer, projector, projection screen, basic sound system.

  • Price: 292 EUR/hour
B. INFORMATIVA’S FORUM RENTAL

The Informativa Forum (measuring 40 sq m, sitting 25) is the central area in the hall where different company and organization presentations take place, as well as talks with interesting guests, a number of contests, interactive workshops and raffles. Participation should be confirmed to the Participation must be confirmed at info@informativa.si until the programme is full.
The price includes space rental, computer, plasma screen, and basic sound system.

  • Price: 145 EUR/hour

3/ Additional Forms of Promotion

A. PROMOTIONAL MATERIAL DISTRIBUTION ON THE SITE

The price includes the distribution of one kind of promotional material and a maximum of two distributers. The Participants can distribute the materials themselves or have the organizer distribute the materials for them. The distribution of the promotional materials without the Organizer’s permission is not permitted.

Price:

  • Distribution by participant: 626 EUR/2 distributors/1 kind of promotional material
    *NOTE: distributors have to accredit themselves at the INFO POINT
B. BILLBOARD RENTAL

The billboard is to be fitted by the Participant. The billboard location is decided by the Organizer. Billboard dimensions are 100 cm x 200 cm (width x height). Recommended poster size is 90 cm x 190 cm (width x height).

  • Price: 83 EUR/piece
C. BANNER SPACE RENTAL

The banner (horizontal, dimension: 300 cm x 100 cm) will be placed at a visible location in the event area. The priority of choosing the banner location is given to those who have chosen sponsorship packages, then the Exhibitors and finally everybody else. Banners must be delivered to the Organizer’s address no later than January 20, 2020.

For more information on possible sponsorship cooperation and single sponsorship packages details, contact us at +386/1/300 32 19, info@informativa.si.

  • Banner space rental (two days): 626 EUR/piece
D. JUMBO POSTER SPACE RENTAL

During the fair, there are jumbo poster spaces available for rent at the Ljubljana Exhibition and Convention Centre (Gospodarsko razstavišče). This is another way for Exhibitors to back their presentation at the fair. Jumbo poster spaces in the dimension 4 m x 3 m are available until the capacities are full. The Participant has to send the designed poster in .PDF to the address info@informativa.si no later than 10 January 2020. Organizer takes care of printing and fitting the poster.

  • Price: 826 EUR/piece
E. ADVERTISEMENT IN THE EVENT CATALOGUE

The catalogue, containing from 68 up to 76 pages (vertical A5 format), will be published in 15,000 copies and will be given to every visitor on the day of the event. The catalogue will feature programme, the exhibition floor plan, a list of all Exhibitors and their descriptions.

Price:

  • 1/1 (148 mm x 210 mm): 920 EUR
  • 1/2 (148 mm x 105 mm): 560 EUR
  • 1/4 (74 mm x 105 mm): 335 EUR

The advertisement has to be delivered no later than 20 December 2019 in .EPS or .PDF form (texts in vector form), in the chosen format, CMYK-colour space, 300 dpi resolution sent by e-mail to: info@informativa.si.
Advertisements must be prepared for printing with a 3–4 mm bleed.

*In case the advertisement is not delivered in the correct format, the Organizer is not held responsible for the quality of the publication. The Organizer is not bound to publish advertisements delivered after the due date.

F. ADVERTISEMENT IN THE EXHIBITORS’ MANUAL

The Exhibitors’ Manual is a collection of all the important instructions and information given to everyone participating in the event. It is approximately 15 pages long (A4 format).

Price:

  • 1/1 (210 mm x 297 mm): 835 EUR
  • 1/2 (210 mm x 148,5 mm): 500 EUR

The advertisement has to be delivered no later than 20 December 2019 in .PDF form in the chosen format sent by e-mail to: info@informativa.si. The advertisements should be without bleed.

*In case the advertisement is not delivered in the correct format, the Organizer is not held responsible for the quality of the publication. The Organizer is not bound to publish advertisements delivered after the due date.

G. ADVERTISEMENT ON THE PLASMA SCREEN

The plasma screen will be placed at the event entrance. Your advertisement will be shown approx. 200 times in two days.

Price:

  • Advertisement up to 30 seconds: 26 EUR/second
  • Advertisement more than 30 seconds: 20 EUR/second

The advertisement should be delivered no later than 20 December 2019 in .AVI or .MPEG form and in the size of 720 pix by 480 pix (width x height). The advertisement can be delivered on a portable medium to the Organizer’s address (files larger than 20 MB) or sent by e-mail to: info@informativa.si (files smaller than 20 MB).

H. BANNER LINK OR LOGO PUBLICATION AT INFORMATIVA WEBSITE

Informativa website www.informativa.si is interesting for primary school pupils, high school and university students, parents, teachers, professors, counsellors, Exhibitors, Sponsors and the interested public. Between December and the end of Informativa more than 18,000 different users visits the website.

The banner is published on the homepage and is visible on most of its subpages. The logo is published on one of the subpages. The logo or banner link will be visible on the website after signing the agreement until 20 February 2016.

Price:

  • Banner, 160 pix by 600 pix: 885 EUR/banner
  • Banner, 300 pix by 250 pix: 650 EUR/banner
  • Logo: 300 EUR/logo

The logo needs to be delivered in .JPG form and RGB-colour space. The banner link can be delivered in .SWF or .JPG form. In both cases a web address to which the logo or banner link should be linked should be sent together with the logo or banner.

NOTE:

None of the prices listed here include VAT which is to be covered by the Participant. Unless otherwise specified, all the prices are valid for participation during the whole event and are not charged by day.

4/ Sponsorship Packages

For all of you who want to gain greater visibility at Informativa in a particular and personal way, we have prepared special sponsorship packages which combine several forms of promotion and are suited to meet the needs and the desires of every Participant. In this way, the Participants enjoy much lower prices and greater promotion.

We compiled a list of sponsorship packages:

  • General Sponsor
  • Golden Sponsor
  • Silver Sponsor
  • Bronze Sponsor
  • General Media Sponsor
  • Media Sponsor
  • Main Scholarship Giver of the Event
  • Education Sponsor
  • Sponsor of Savings
  • Sponsor of Visitors
  • Sponsor of Transportation
  • Information Technology (IT) Sponsor
  • Fair Café Sponsor
  • Sponsor of Gifts for Participants
  • Sponsor of Promotional Material
  • Refreshment Sponsor
  • Sponsor of Socializing and Networking

For more information on possible sponsorship cooperation and single sponsorship packages details, contact us at +386/1/300 32 19, info@informativa.si.

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